Not only every industry is different – in many ways each company is different. Different companies operating in the same sector differ significantly from each other. Whether it’s about the tools they use, the number of employees or the work methodology. What does the process of implementing automation in the company’s work look like and what influences it?
At the beginning, it is crucial to get familiar with the business and understand its goals. What affects the quality of work in this particular industry? What processes have the greatest impact on efficiency? What can be automated and what needs to stay in the hands of employees? What are the performance indicators of a specific process? An individual approach is the basis of every implementation. Without it, it is impossible to adjust individual functionalities and optimize the automation accordingly. If a company offering dedicated software does not first know exactly the processes taking place in a given company, it will be difficult to provide a well-adjusted system.
Problem zones – what can be improved?
The study of processes taking place in the company allows to identify problem zones, as well as to find the answer to the question – how can they be improved? There are many standard tasks, traditionally performed by hand, which take away a lot of time for employees, and which can be successfully automated and handed over to the machine.
One of them is the tedious rewriting of data from one system to another. It is very time-consuming, and at the same time it’s easy to make a mistake – there is usually a lot of data, and there are also large numbers. One zero can make a difference – every online store manager knows it. Thanks to the integration, data from various systems can be constantly updated automatically – this automation saves a lot of time. That is why it is also worth checking what software the company uses for warehouse and store management as well as identifying potential gaps and lacks. Usually, standard software is not enough – only through dedicated functions, everything can be significantly improved.
The role of documents
Documents – paper and digitized ones play a large part in the process of enterprise automating. It should be verified how invoices are entered into the system, how reports are generated and whether this can be improved, and how many documents are regularly cataloged and how. Many of the document flow’s flaws can be eliminated by automation as soon as they are detected. Ultimately, you can save up to several hundred hours of employees during the month. And we are talking only about all kinds of documents!
A remote team is another thread. Especially when people in different branches perform similar tasks. Sometimes it’s hard to synchronize and control who is currently doing what. The company offering the system should propose a solution that will allow for central management of various branches, regardless of their location. Then, in one panel, you can view the tasks assigned to the team members, and the employees know what their colleagues are working on and at what stage they are.
Implementation and testing
After recognizing the main problems of the company and identifying areas that can be improved, we can move on to implementing the system. Adapted software should immediately significantly improve work in the company and increase the efficiency of employees.
Also, the implementation process in most cases should be conducted gradually to reveal potential problems and not affect the company’s operations. We start from one department and several test employees.
Good analysis and properly prepared specification allow creating software tailored to the company’s needs. It also facilitates all subsequent optimization work. If various amendments are needed, e.g. related to new EU legislation, better process adaptation should be a rapid operation.
How would the implementation process look like in your company? Contact us and see for yourself!