Regardless if you run your own business or you have a full-time job, you have certainly noticed that certain tasks are cyclically repeated. They are neither too demanding nor creative, but they should be regularly performed. It is in these cases that automation comes in handy in order to achieve more efficiency.
Typically, there are two ways how tasks can be distinguished- there are activities that require decision-making and creativity and on the other hand, there are more mechanical activities that repeat each month. It’s very difficult to automate the first kind of activities, because of their need for the human factor and always required some kind of decision-making. In the second case, it can be done for sure.
Automating your company’s processes.
Let’s take, for example, an action that is as crucial to the company as invoicing. With standing orders or long-term contracts, an invoice is issued each month for the same value and content. Assuming that issuing every single one invoice takes you five minutes, and you have to issue them a dozen or so weekly, within a month you can lose your whole working day just by invoice standing orders. So why not use the software that will be tailored to your company and ultimately relieve you in invoicing?
In general, these repetitive tasks, relatively easy to automate (eg reporting results) are the biggest number of tasks every month.
Furthermore, the company bases its foundations on them. Automating them not only ensures a stable functioning of the company – but also optimizes the individual processes which can bring large profits to other regions of the company’s operation.
First of all, automation eliminates human mistakes. Everything is based on properly programmed mechanics. Employee liability is limited to supervise whether the mechanism works without any problems, and possibly to introduce minimal corrections to the script if necessary.
The company’s efficiency also grows with automation. Employees will be able to focus on their most important tasks, not on simple but time-consuming ones. This aspect will be achieved by customized software.
Those simple tasks are often completely unrelated activities. This means that to proceed with them, we have to do change in the context of work, which implicit the reduction in efficiency. Such sudden jumps between completely different tasks (e.g. invoices and the creative processes) require shifting the brain’s work to the proper track, and this also takes the priceless time. If such diversity and with a small number of tasks work on the plus in the short term, the continuous detachment from the main tasks to do some trifle definitely does not serve productivity.
The impact of automation on company development
Although repetitive tasks are the base of the company’s operation, the most important influence on its growth or increasing profits is crucial decisions that require human experience or knowledge.
Automation helps in this context as well – thanks of it there is much more time for them!
By focusing on the basic processes automatization, the remaining tasks can be further refined and you can spend more time on them. This, in turn, will clearly convert to their quality. You would focus on the growth of the company, not on basic activities that are easy to optimize.
Thanks to the software tailored to the needs and requirements of your company, you are able to effectively automate the simplest, most common tasks, and put more emphasis on the development of the company. Importantly, automation suits any type of company – software functionalities may vary, but there will always be processes that are worth improving and giving into the “hands” of the machine. For the benefit of the company and employees.
This article is the first in our series of advice on company automation. In the following, we will try to show specific implementation examples, universal functionalities that are provided by properly configured software and the benefits which flow from the automation of processes in the company to produce the most efficiency results.